01
One source of truth
Shift ends → payroll knows. Invoice paid → books know. Order placed → KDS knows. No CSVs, no copy-paste, no reconciliation Fridays.
shift
→
payroll
→
books
Now in public beta · v1.0 ships Q3
Run your business.
Not five SaaS tools.
★
BETA · v1.0 ships Q3 '26
Books, payroll, HR, time, scheduling, and ops — one app, one bill, one source of truth. Built by operators, for operators.
10modules·
∞locations·
$0to start·
5→1subscriptions replaced·
50states payroll·
62%faster dashboards·
90minperiod close·
books/invoicing/payroll/hr/time/scheduling/operations/pipelines/documents/vendors & bills/
FREE.
[01]
Free software. All 10 modules, free forever on the Starter plan. No card. No trial limit. Upgrade to Business ($49/mo) only when you outgrow it.
[02]
Free payroll processing. Unlimited pay runs, 1-2 day direct deposit, federal + all 50 state filings, year-end W-2 and 1099 — included. No per-employee, no per-pay-run.
[03]
Free of Stripe markup. Use your own Stripe key, or our submerchant onboarding — same Stripe rates either way. Zero platform fee from us on every card transaction.
HOW IT WORKS
Live in an afternoon.
Not a quarter.
No 6-week implementation. No "discovery call." Make an account, import your data, start running pay runs and ledger entries the same day.
01
$ ./signup
Spin up in 2 minutes
Create an account, name your business, pick your locations. No card. No call. Done.
02
$ ./import
Bring your data over
One-click importers for QuickBooks, Gusto, Toast, Square, Shopify, Stripe. Accounts, employees, history.
03
$ ./run
Run the back office
Invoices go out, shifts clock in, bills get paid, payroll runs. Every transaction posts to the same ledger automatically.
WHY OPERATORS PICK IT
Six reasons your back office stops fighting you.
02
Live multi-location
Every record carries a venue ID. Flip the switcher and every screen rescopes.
03
Audit-ready by default
Every write tied to a user, IP, location, document. SBA-grade financials in one click.
04
Touch-first, kiosk-ready
Same codebase on phone, kiosk, POS, laptop. New hires productive in their first hour.
05
"
Tickets answered by the engineer who wrote the code. No chatbots. No hold music.
— operator-run support
06
Your data. Your CSV. Any time.
Full CSV + API export of everything. Daily backups, role-based access, immutable audit log. If you ever leave — you walk out with everything, no friction.
10 MODULES, ONE STACK
Every module a real product.
Each module is full-featured on its own. They get smarter when they share a database. No "starter tier" feature lockout.
See pricing →- 01
Books
Chart of accounts · journal · ledger · bank rec · P&L · BS · CF · TB · AR/AP aging.
- 02
Invoicing
Custom templates · recurring · Stripe + ACH + Zelle · auto-reminders · quotes & estimates.
- 03
Payroll
5-step pay-run wizard · fed + 50 state filings · direct deposit · 1099s · period close.
- 04
HR
People directory · 8-tab profile · onboarding kanban · leave · performance · learning.
- 05
Time
Clock-in/out · kiosk + PIN · weekly grid · overtime rules · live "who's in" panel.
- 06
Scheduling
Drag-drop shifts · templates · conflict detection · shift swap · open shift pool.
- 07
Operations
POS · tabs · floor plan · KDS · queue · check-in · reservations · events · inventory.
- 08
Pipelines
Kanban for any workflow · 6 vertical presets · skip tracking · SLA timers · auto-routing.
- 09
Documents
Contracts · e-signature · versions · templates library · auto-fill from records.
- 10
Vendors & Bills
Per-location vendor terms · AP bill approval · payment scheduling · aging · 1099 prep.
EMBEDDED AI EMPLOYEE
An AI Employee that actually does the work.
Not a chatbot, not a doc-search widget. An embedded assistant that reads your books, lifts your contacts, qualifies your leads, drafts your invoices, and posts the journal entries — using the same tools your staff uses, scoped to your data, audited like any other employee.
Qualify leads (BANT)
Walks every inbound through Budget · Authority · Need · Timeline, scores them, and books the right rep.
Draft & send invoices
Pulls customer, line items, terms, and your template — ready for approve-and-send in one tap.
Post journal entries & reconcile
Match bank lines to invoices, post journal entries, flag exceptions for human review. Audit log on every move.
Voice mode (in & out)
Take inbound calls, qualify, book. Place outbound calls for follow-ups. Same toolset, same audit trail.
Sales Bot v3.2
Active · 12 tools available
⋯
A lead just came in from the booking page — can you qualify and schedule a follow-up if it looks real?
crm.findLead
id = "L_4427"
✓ 22ms
crm.qualifyBANT
budget · authority · need · timeline
8.5 / 10
Real lead. Budget $2k, decision-maker, needs by April 30. Scored 8.5/10 against your ICP rules. Booking Maria for Thursday 2pm — her next open slot for warm leads.
calendar.book
rep = maria · 04/17 14:00 CT · 30min
✓ booked
notification.send
sms · email · slack #sales
✓ 4 sent
Done. Confirmations out by SMS & email. Lead in Maria's queue. Audit log saved.
Ask Sales Bot to do something…
DEEP DIVE / BOOKS
Double-entry books that don't need a bookkeeper.
Every invoice, shift, bill, and bank deposit auto-posts to the right ledger account. Period close in clicks, not weeks.
- 60+ pre-built accounts — chart of accounts seeded for your industry.
- Auto journal entries — every sale, shift, bill, deposit posts itself.
- Bank reconciliation — Plaid feed, bulk-match, resolve breaks in seconds.
- P&L · BS · CF · TB — drill any line, filter by location, period.
- Period close & locking — checklist-based. Lock the period. Done.
# profit & loss · q1 2026 · cash basis
Revenue$500,437.69
Equipment purchase($113,391.28)
Materials & supplies($44,628.17)
Wages & contract labor($78,201.00)
Customer acquisition($30,400.00)
Rent & lease($31,200.00)
Other operating expense($20,803.20)
Operating Income$181,813.04
Debt service($43,752.39)
Net Income$138,060.65
DEEP DIVE / PAYROLL
Run payroll in five steps. Or none on auto-run.
Hours flow in from Time. Tax tables update themselves. Files post to fed and state. Direct deposit hits Wednesday.
1Approve hours1,127.5 hrs
2Earnings$31,840.00
3Taxes$7,621.60
4Net preview$24,218.40
5Approve & file→ run
FED + 50 STATES
Auto-generated 941, 940, W-2, W-3, state UI, state withholding. eFile straight from the app.
DIRECT DEPOSIT
Two-day funding standard. Same-day available. Print checks on plain stock or pre-printed.
1099 CONTRACTORS
Same flow as W-2. Year-end 1099-NEC + 1096 filed for you, no extra fee.
MULTI-STATE
Employee clocks at venue A, works at venue B, taxed at residence C. Handled.
DEEP DIVE / OPERATIONS
Front of house, back of house, one app.
POS, tabs, KDS, floor plan, queues, reservations, inventory — all tied to the same employees, ledger, and customer records.
POS
Touch POS & tabs
Open tabs by table or guest. Move items, split checks, comp lines, tip-share by role.
KDS
Kitchen display
Orders route to stations by item. Cooks bump tickets. Avg-prep timer per station.
FLR
Floor plan
Drag-drop tables. Server sections. Revenue per seat per hour out of the box.
QUE
Queue & check-in
QR join, SMS when ready, kiosk mode for waiting rooms, salons, service bays.
RES
Reservations & events
Online booking page. Deposits via Stripe. Capacity guardrails per venue.
INV
Inventory & transfers
Per-venue counts. Vendor bill intake auto-debits. Variance reports at close.
"
We were paying $612/month between QuickBooks, Gusto, Toast, and a scheduling tool. BusinessMade replaced all of it. Period close went from three days to ninety minutes.
Jacob Ajiboye
Founder · Durubata LLC · Plano, TX
WHO USES IT
Built for the operators who actually serve customers.
Restaurants & bars
POS, KDS, floor plan, tabs, tip-share, liquor inventory, reservations, events — all wired to the same ledger and payroll system.
- Tip-share by role & section
- Liquor & ingredient inventory
- Reservations + waitlist + events
- Multi-venue P&L roll-up
Pre-shift snapshot · plano-1
Reservations tonight42
Servers on floor8
86'd items2
Forecast revenue$7,810
Retail & boutiques
Multi-store inventory, Shopify sync, SKU/variant management, gift cards, loyalty — without paying three vendors.
- SKU + variant management
- Shopify two-way sync
- Multi-store transfers
- Gift cards & loyalty
Today · all stores
Net sales$4,218.40
Units sold137
Avg basket$30.79
Low-stock SKUs11
Salons & service
Online booking, check-in kiosk, commission-based payroll, membership and packages, retail product sales — one app.
- Online booking + reminders
- Commission payroll automation
- Memberships & packages
- Walk-in queue + kiosk
Booked · this week
Appointments94
Booked rate87%
Memberships active318
Forecast revenue$22,140
Trades & field service
Work orders, job costing, GPS clock-in, materials draws, customer signatures — all from a phone in the truck.
- Work orders & job costing
- GPS clock-in / out
- Materials & equipment draws
- Signature capture on-site
Open jobs · today
Crews dispatched6
Open work orders14
Hours billed48.5
Job margin (avg)38%
Professional services
Retainer billing, time tracking against project codes, contractor payroll, project P&L — built in.
- Retainer + milestone billing
- Time-to-project tracking
- Contractor 1099 payroll
- Project-level P&L
Active engagements
Open projects12
Hours this week284.0
Realized rate$167/hr
WIP balance$48,210
Print & production
Job pipelines, material BOMs, production runs, QA gates — from quote to delivered. Where Durubata started.
- Job pipeline + skip tracking
- Material BOMs & consumption
- Production run scheduling
- QA gates & reprints
Production board
Jobs in queue23
On press4
QA hold1
Material variance+2.1%
SELF-SERVICE PORTAL
Your customers and staff serve themselves.
Every BusinessMade account ships with three branded customer-facing portals — already wired to your floor plan, your catalog, your payroll. No extra plugin, no extra subscription.
[01] · ONLINE RESERVATIONS
Booking page on your domain.
Guests pick a date, party size, time. Service catalog with duration + price. Deposits via Stripe. SMS confirms + reminders. Walk-ins join the queue from a QR code.
- Per-venue capacity guardrails
- Service · event · class booking
- Card-on-file for no-show fees
- Two-way calendar sync
[02] · ONLINE CHECKOUT
Storefront with cart & checkout.
Sell your catalog online. SKUs and variants come from the same inventory as your POS. Stripe + ACH at checkout. Pickup, ship, or schedule for later.
- One catalog, every channel
- Gift cards & loyalty redeemed at checkout
- Pickup · ship · subscription
- Real-time stock — no overselling
[03] · EMPLOYEE PORTAL
HR & payroll, employee-side.
Staff and contractors log in to view pay stubs, W-2s, 1099s, request time off, swap shifts, update direct-deposit info, complete onboarding paperwork. Same login, mobile-first.
- Pay stubs · W-2 · 1099 history
- Time-off requests + balance
- Shift swap & open shift pool
- Onboarding docs + e-sign
INTEGRATIONS
Plays nicely with the tools you already use.
We don't try to own every part of your stack. Where someone else does it better — we connect.
Stripe
Plaid
QuickBooks
Shopify
Gusto
Square
Toast
Slack
Twilio
Mailgun
Zapier
REST API
Webhooks
ACH
Zelle
QuickBooks Importer
SECURITY & COMPLIANCE
Boring on purpose.
Encrypted, audited, exportable. The basics, done right.
AES-256 at restEncrypted database + object storage with per-tenant keys.
TLS 1.3 in transitHSTS, modern cipher suites, no legacy fallback.
Role-based accessGranular permissions per module, location, record type.
Audit logsImmutable write log. Every change traceable to user + IP + time.
Daily backupsPoint-in-time recovery. Cross-region replication for paid plans.
SOC 2 in flightType I audit underway. Type II target Q4 2026. Status page public.
SSO + SCIMSAML 2.0 + SCIM provisioning on Business and Enterprise plans.
Data exportFull CSV + API export. No lock-in. Leave whenever you want.
May 7
FEAT
SBA-grade P&L export with comparative columns and prepared-by signature block.
Apr 28
FEAT
Per-location vendor terms. Same vendor, different payment terms per venue.
Apr 21
FIX
Period close blocks lock until required checklist complete. Comparatives stay clean.
Apr 14
FEAT
Pipeline presets for kitchen, pickup, print, furniture, auto-service, repair.
Apr 7
FEAT
Queue + check-in kiosk. QR join, SMS when ready, kiosk auto-feed.
Mar 31
PERF
Dashboard load down 62% on multi-location accounts. Single roll-up query.
PRICING
Free to start. $49 when you scale.
One flat price. All ten modules. No per-seat, no per-location, no payroll fees — ever.
Starter
$0/mo
Everything a solo operator needs to run the books.
- All 10 modules, free forever
- 1 location · up to 5 employees
- Unlimited invoices & customers
- No card required
MOST POPULAR
Business
$49/mo
The whole platform, unlimited, with auto-filed payroll.
- Unlimited locations & employees
- Auto-file payroll — all 50 states
- POS, AP automation, SSO & SCIM
- Email + chat support
Enterprise
Custom
For portfolios and platforms that need more.
- Everything in Business
- White-label & full API
- Dedicated account manager
- Contractual SLA
Replaces
QuickBooks·
Gusto·
Toast·
BambooHR·
Calendly
→
one $49 bill
Payments run at standard Stripe rates with zero markup. See the full pricing & fee breakdown →
Is the free plan really free?+
Yes. All 10 modules. One location, up to five employees. No card. No trial limit. You upgrade when you outgrow it.
Can I import from QuickBooks / Gusto / Toast?+
One-click importers for QuickBooks, Gusto, Toast, Square, Shopify, Stripe. Customers, employees, chart of accounts, and history all come over.
How does multi-location actually work?+
Every record carries a venue ID. Flip the location switcher in the top bar and every page rescopes. Roll up to portfolio reports any time.
Where does my data live?+
Encrypted at rest and in transit. Daily backups. Role-based access. Full CSV and API export. If you leave, you walk out with everything.
Does payroll handle all 50 states?+
Yes. Federal 941/940/W-2 plus every state's UI and withholding filings. Multi-state employees handled automatically.
What's the catch?+
None on the free plan. Paid plans add advanced payroll filings, unlimited locations, and AP automation. We're operator-run and intend to stay that way.
Stop running five tabs.
Start free. Add a location, a teammate, or a module any time.